SAMPLE ELECTRONIC DATA SYSTEMS POLICY
The Company maintains a voice-mail system and an electronic- mail (E-mail) system to assist in the conduct of business within the Company. These systems, including the equipment and the data stored in the system, are and remain at all times the property of the Company. As such, all messages created, sent, received or stored in the system are and remain the property of the Company.
Messages should be limited to the conduct of business at the Company. Voice-mail and electronic-mail may not be used for the conduct of personal business.
The Company reserves the right to retrieve and review any message composed, sent or received. Please note that even when a message is deleted or erased, it is still possible to recreate the message; therefore, ultimate privacy of messages cannot be ensured to anyone. While voice-mail and electronic- mail may accommodate the use of passwords for security, confidentiality cannot be guaranteed. Messages may be reviewed by someone other than the intended recipient. Moreover, all passwords must be made known to the Company. The reason for this is simple: your system may need to be accessed by the Company when you are absent.
Messages may not contain content that may reasonably be considered offensive or disruptive to any employee. Offensive content would include, but would not be limited to, sexual comments or images, racial slurs, gender-specific comments or any comments that would offend someone on the basis of his or her age, sexual orientation, religious or political beliefs, national origin, or disability.
Employees learning of any misuse of the voice-mail or electronic-mail system or violations of this policy shall notify the Director of Human Resources immediately.